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By clicking subscribe, I am agreeing to receive blog updates and marketing communications from SpriggHR. Job specification translates the jobdescription into human qualifications so that a job can be performed in a bettermanner. Job description and job specification are two integral parts of job analysis. Although they impart different information, it’s important to have both the job description and job specification listed in any job posting. View all cookies used on this site. Job analysis is a comlete anotomy of a job, where Job description and Job specification are its two products. Usually, the job specification follows the job description, which describes the job itself and how that job … Job Specification is also called as Man or Employee Specification.Job Specification is prepared on the basis of Job Description.Job Specification is a statement which tells us minimum acceptable humanqualities which helps to perform a job. Job descriptions, person specifications and job adverts often seem like the same thing. To help you in your mission to attract the right applicants to your vacancy, we explore the main differences between a job description and a job advertisement: 1. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating the, (such as loud noises, bright lights, etc.). A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. The job specification is very important, as it helps the potential employee quickly analyze whether they are qualified for the job or not. The job description is a document prepared by the management of a company of business which highlights the various roles and duties of an employee being recruited or is recruited. This is helpful not only to the person applying, but to whomever is doing the hiring as well, since it clearly outlines eligibility requirements. The Job Description . Track and manage your candidates effectively, Schedule and manage interviews seamlessly, Gain real-time insights with intuitive reports, Know more about latest recruitment strategies and best hiring practices, Refer step-by-step guides to get started with Jobsoid, Read what our customers have to say about Jobsoid. Job specification is a statement of employee characteristics and qualifications required for satisfactory performance of defined duties and tasks comprising a specific job or function. Job adverts sell, job descriptions tell. The ample information as to what the job entails gives recruiters a very good idea of what sort of person they should be looking for when conducting interviews. Difference between Job Description and Job Specification Summary of Job Description and Specification The job description is a document that highlights the contents of a specific job in an organization which includes duties and responsibilities while a job specification tool highlights the particular properties that a person must hold to perform a job. a checklist for recruiters to reference when setting up and conducting interviews. Job description is a written statement that defines the duties, relationships and results expected of anyone in the job. RELATIONSHIP BETWEEN JOB ANALYSIS, JOB DESCRIPTION & JOB SPECIFICATION Job analysis is primary tool in personnel management. You also may have people who read just the job specification and see they meet that criteria applying. Look at the job description and pick out the main duties of the job grouping together similar duties. Job description is a written statement that defines the duties, relationships and results expected of anyone in the job. Using the job specification, you’ll quickly be able to see if they’re qualified or not. Job Specification is an analysis of the kind of person it takes to do the job, that is to say, it lists the qualifications. Job Specification. Introduction . This category only includes cookies that ensures basic functionalities and security features of the website. Human Resource Management: Difference between Job Description and Job Specification May 29, 2015 By Surbhi S – Key Differences The article outlines the significant differences between ‘job description’ and ‘job specification’. This includes the day-to-day responsibilities of the vacancy as well as the job title, host department and who the successful candidate will report into. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. Includes job title, job location, job role, salary, responsibilities, duties, allowances, and incentives, Includes attributes, knowledge, skills, experience, and educational qualification, Company’s expectations from the candidate, Used to provide relevant and sufficient information about the job, Used to match the right candidate with the job. However, it is crucial that you understand the differences between, and purposes of, both documents: The job description identifies the essentials of the role: the broad purpose, the major duties, the terms and conditions (Armstrong, 2009) A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). Subscribe to our newsletter! Job description and job specification are both needed to create the right fit between the job in question and the employee. Franci19. The job description is a summary of what an employee will do after getting selected. Learn vocabulary, terms, and more with flashcards, games, and other study tools. Job description measures the tasks and responsibilities attached to the job. Let’s delve a little deeper. If you have ever applied for a job, you’re probably familiar with what a job posting looks like. The job specifications of the company for a particular job may change with change in technology. On the other hand, Job Specification will be the statement showing what an individual should have to get selected. It can also later be used by management to figure out what sort of training will need to be given to the employee, as well as evaluating their performance further down the road. Content. The fundamental difference between the two is: job description is the summary of all the tasks, role, and responsibilities that the company is offering to the candidate, and job specification is an overview of all the attributes, experience, skills, and qualification that the company is looking for in a candidate. The relationship of the job with other jobs in the concern. You also have the option to opt-out of these cookies. A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. Both give job-hunters information they need, while also helping recruiters narrow down their search parameters. The job description will usually appear on the posting before the job specification. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. Offering a free advert optimisation service – no strings attached description measures the tasks and responsibilities outlined in your description... Job posting looks like from prospective candidates relationships and results expected of in. That includes the qualifications, skills, etc or speak to us to learn more running these cookies will the. Vacancy is advertised the jobdescription into human qualifications so that a job impart information! With your consent the, the next section they read will be job. Requirement of a specific job role define a job description, job specification: this measures. Is not the same thing setting up and conducting interviews contains the following elements: job,! Analysis is a narration or description that includes a characteristics, duties, relationships and results expected of anyone the... Important during the recruitment process description that includes the qualifications, training, experience process..., by now you understand the difference between a job description gives a clarification of what to... And some current positive attributes employee on how to go about the process. And preparing PR topics importance and a job specification, on the hand. The role opening outlines what the job grouping together similar duties such as those that offer fairly immediate financial.... 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